Employee Return To Office Guidelines
United Service Companies

Employee Return To Office Guidelines

United Service Companies Team,

United Service Companies (USC) takes the health and safety of our team very seriously. At the start of this pandemic, we immediately followed the guidance of government officials and gave all office staff the opportunity to shelter in place at their homes, and we provided the necessary tools to be able to do that effectively. As an essential business, we were never technically closed.

But, now that many states are beginning the “re-opening” process, we are prepared for the return of our team members to our branch offices as well.

We are a cleaning company, and just as our clients count on our ability to keep their businesses clean and safe, so too can you count on us to keep our places of business clean and safe. But you play a part in that in as well. Common sense and respect for your colleagues are critical.

The following document will outline the USC Safety Plan to guide us as we return to the workplace. We are all in this together. Please use common sense. Please be respectful of each other. And I look forward to seeing you after so many weeks.

If you feel uncomfortable coming back to the office, please let your supervisor know and we will work something out.

Rick Simon

United Service Companies’ Safety Plan

These guidelines are specific to USC owned or leased office spaces, in particular 1550 S. Indiana.

It is important to note that if offices are located on a customer property, managers should also adhere any guidelines created by our clients along with the steps listed below.

Staff Guidelines

Who Should Return to Offices:

  • Managers may allow any team member that wishes to return to the office to do so — so long as they adhere to guidelines below.
  • Managers should work with their respective team members to determine who should continue to work remotely, based on pre-existing medical conditions.
  • If team members remain nervous about returning to the office, Managers should work with them on a case by case basis.

Preliminary Screenings:

Before returning to the office, please ask yourself the following questions:

  • Have you had a body temperature over 100.4 degrees Fahrenheit or have you used a fever reducer in the last 24 hours to treat a fever?
  • Do you have a cough that you cannot attribute to another health condition?
  • Do you have a sore throat that you cannot attribute to another health condition?
  • Do you have new shortness of breath that you cannot attribute to another health condition?
  • Have you recently developed a complete loss of smell or taste?
  • Has any immediate family member or other persons that reside with you experienced these symptoms or been diagnosed with COVID-19?

If you answer “yes” to any of these questions, call your manager before reporting to the office.

If you develop or exhibit these symptoms while in the office, call your manager immediately.

Maintenance and Cleaning

Every USC office will but supplied with appropriate cleaning and disinfection materials like:

  • Disinfecting wipes
  • Disinfection spray
  • Hand sanitizer stations

Offices and worksites will be regularly disinfected using electrostatic sprayers and approved chemicals.

Office Guidelines

As team members return to the office, all should adhere to the following guidelines:

Common Areas

Managers, team members, and visitors are asked to wear masks in any common area of the office where interaction with other colleagues is possible, or where social distancing (6 feet) cannot be maintained.

  • No team member should encroach upon the personal space of another team member, whether that be positioning within 6 feet of their workstation or entering their office, without permission.
  • Phone or email for simple requests or questions if possible to limit interaction.
  • If using shared printers or copiers, please use disinfectant wipes to clean buttons after each use.
  • Meeting, conference, and break rooms are to be used only when social distancing guidelines can be maintained; and it is recommended that all employees wear masks when meeting.
  • If you hold meetings in said public spaces, please wipe down space after each use.
  • Cooking or food preparation in kitchens is prohibited until further notice.
  • Cafeterias may be used for meetings or eating of self-catered meals when social distancing can be maintained.
  • The use of stalls and sinks in restrooms should be staggered.
  • Offices and worksites will be regularly disinfected using electrostatic sprayers and approved chemicals.

Visitors and Deliveries

Visitors will be asked to answer USC’s health screening questions (see above) upon entering USC offices.  In addition, all visitors will be required to wear masks and maintain social distancing while in common areas.

Delivery persons may enter USC buildings and offices when appropriate PPE is worn. Alternatively, employees can receive deliveries outside main office entrances when notified.

Safety Ambassadors

Each branch should appoint a Safety Ambassador.

Recommended responsibilities:

  • Enforcing social distancing guidelines
  • Creating cleaning schedules
  • Cleaning, sanitation, supply, and Personal Protective Equipment (PPE) inventory.

For a complete copy of the USC IDPR plan, please contact Human Resources: hr@unitedhq.com